How do I filter data from a drop-down list in Excel?

To filter data:

1. Begin with a worksheet that identifies each column using a header row.
2. Select the Data tab, then locate the Sort & Filter group.
3. Click the Filter command.
4. Drop-down arrows will appear in the header of each column.
5. Click the drop-down arrow for the column you want to filter.
6. The Filter menu appears.

How do I filter a table in a drop-down list?

Excel VBA : Filter data based on drop down selection

1. Click the File tab.
2. Click the Options tab.
3. Click the Customize Ribbon at the left.
4. At the right, select the Main Tabs from Customize The Ribbon drop down box.
5. Check the Developer item.
6. Click the OK button.

How do you link a cell value with a an Excel drop-down list?

Creating a Dependent Drop Down List in Excel

1. Select the cell where you want the first (main) drop down list.
2. Go to Data –> Data Validation.
3. In the data validation dialog box, within the settings tab, select List.
4. In Source field, specify the range that contains the items that are to be shown in the first drop down list.

How do you extract data from Excel based on criteria?

Filter Unique Records

1. Select a cell in the database.
2. On the Excel Ribbon’s Data tab, click Advanced.
3. In the Advanced Filter dialog box, choose ‘Copy to another location’.
4. For the List range, select the column(s) from which you want to extract the unique values.
5. Leave the Criteria Range blank.

How do I filter Data Validation list?

Creating the Drop Down Filter

1. Go to Data –> Data Validation.
2. In Data Validation dialogue box, select the Settings tab.
3. In Settings tab, select “List” in the drop down, and in ‘Source’ field, select the unique list of countries that we generated.
4. Click OK.

How do I filter a drop down list based on previous selection?

In the same or in another spreadsheet, select a cell or several cells in which you want your primary drop-down list to appear. Go to the Data tab, click Data Validation and set up a drop-down list based on a named range in the usual way by selecting List under Allow and entering the range name in the Source box.

Can you use filter function in Data Validation?

To make it as useful to the user as possible though, enter your FILTER() function on a worksheet, then point your Data Validation to the results of that function. It won’t dynamically grow or shrink though like embedding it in the actual List Source box. But it will return a working dropdown for users.

How do I link Data Validation lists in Excel?

Add data validation to a cell or a range

1. Select one or more cells to validate.
2. On the Data tab, in the Data Tools group, click Data Validation.
3. On the Settings tab, in the Allow box, select List.
4. In the Source box, type your list values, separated by commas.
5. Make sure that the In-cell dropdown check box is selected.

How do you filter a list in Excel based on another list?

To run the Advanced Filter:

1. Select a cell in the data table.
2. On the Data tab of the Ribbon, in the Sort & Filter group, click Advanced.
3. For Action, select Filter the list, in-place.
4. For List range, select the data table.
5. For Criteria range, select C1:C2 – the criteria heading and formula cells.
6. Click OK, to see the results.

How do I filter a drop down list in Excel with keyboard?

To use this shortcut:

1. Select a cell in the header row. The cell must contain the filter drop down icon.
2. Press and hold the Alt key, then press the Down Arrow key on the keyboard to open the filter menu.

How to filter data from drop down list in Excel?

To filter data from drop down list, you can create some helper formula columns, please do with the following steps one by one: 1. First, insert the drop down list. Click a cell where you want to insert the drop down list, then click Data > Data Validation > Data Validation, see screenshot: 2.

How to create drop down list with data validation in Excel?

First, insert the drop down list. Click a cell where you want to insert the drop down list, then click Data > Data Validation > Data Validation, see screenshot: 2. In the popped out Data Validation dialog box, under the Settings tab, select List from the Allow drop down,…

How do I add a drop down list to a table?

On the Settings tab, in the Allow box, click List. If you already made a table with the drop-down entries, click in the Source box, and then click and drag the cells that contain those entries. However, do not include the header cell.

How to extract first record from drop down list in Excel?

After inserting the helper formula columns, then you should output the filtered result into another location, please apply this formula: =IFERROR (INDEX ($A$2:$C$17,$F2,COLUMNS ($J$2:J2)),””) into cell J2, and then drag the fill handle from J2 to L2, and the first record of the data based on the drop down list has been extracted, see screenshot: